Privacy Policy
1. Introduction
Welcome to RVU Calculator ("we," "us," "our," or "the Service"). This website is operated by Tradeberries Enterprise and accessible at rvu-calculator.com. We are committed to protecting your privacy and being transparent about our data practices.
This Privacy Policy explains how we collect, use, store, share, and protect information when you use our RVU (Relative Value Unit) calculator tool and related services. By accessing or using our website, you agree to the terms of this Privacy Policy.
Contact Information: If you have questions about this policy, contact us at support@rvu-calculator.com
2. Information We Do NOT Collect
No Protected Health Information (PHI): Our calculator is designed to work entirely in your browser using client-side processing. We do NOT collect, store, or transmit:
- Patient names, medical record numbers, or any patient identifiers
- Patient diagnoses, treatment information, or medical history
- Specific patient-related CPT code usage or billing details
- Any information that would be considered Protected Health Information under HIPAA
- Personal health records or individually identifiable health data
Important: You should NEVER enter patient-specific information into our calculator. All calculations occur locally in your browser and are not transmitted to our servers.
3. Information We Collect
3.1 Automatically Collected Information
When you visit our website, we automatically collect certain technical information through cookies and similar technologies:
- Device Information: Browser type and version, operating system, device type (desktop/mobile/tablet), screen resolution
- Usage Data: Pages visited, time spent on pages, referring website, search terms used within the calculator, features accessed, clicks and interactions
- Technical Data: IP address (anonymized), approximate geographic location (city/country level only), language preferences, time zone
- Performance Data: Page load times, errors encountered, calculator performance metrics
3.2 Analytics Information
We use analytics services (such as Google Analytics) to understand how users interact with our calculator:
- Which CPT/HCPCS codes are most frequently searched
- Which calculator features are most used (modifiers, GPCI localities, etc.)
- General usage patterns and trends
- Traffic sources and user flow through the site
Analytics data is aggregated and anonymized. IP addresses are anonymized before processing.
3.3 Cookie and Local Storage Data
Our calculator stores data locally in your browser using:
- IndexedDB: Stores the CMS RVU database (CPT codes, RVU values, GPCI data) locally in your browser for fast search and calculation. This data never leaves your device.
- Session Storage: Temporarily stores your calculation inputs (units, modifiers, conversion factors) during your session
- Cookies: Small text files for essential functionality, preferences, and analytics
3.4 Information You Provide
- Contact Information: If you email us at support@rvu-calculator.com, we collect your email address and message content
- Feedback: Any feedback, suggestions, or bug reports you voluntarily submit
- Calculator Inputs: Non-PHI inputs like CPT codes, units, modifiers, and localities you use (aggregated for analytics only)
4. How We Use Your Information
We use collected information for the following purposes:
4.1 Service Provision
- Provide and maintain the RVU calculator functionality
- Store CPT/HCPCS code database locally in your browser
- Process calculations entirely on your device
- Remember your preferences and settings
4.2 Service Improvement
- Analyze usage patterns to improve calculator features
- Identify and fix bugs or technical issues
- Understand which features are most valuable to users
- Optimize performance and user experience
- Develop new features based on user needs
4.3 Communication
- Respond to your support requests and inquiries
- Send important updates about the calculator (e.g., CMS data updates, new conversion factors)
- Notify you of significant changes to our services or policies
4.4 Analytics and Research
- Generate aggregate statistics about calculator usage
- Conduct research to improve medical billing tools
- Analyze trends in RVU calculator usage
4.5 Advertising
- Display relevant advertisements through advertising partners
- Measure ad performance and effectiveness
- Personalize ads based on your interests (where applicable and with consent)
4.6 Legal Compliance
- Comply with applicable laws and regulations
- Respond to legal requests and prevent fraud
- Protect our rights and those of our users
5. Cookies and Tracking Technologies
5.1 Types of Cookies We Use
Essential Cookies (Required)
These cookies are necessary for the website to function and cannot be disabled:
- Session management cookies
- Security and authentication cookies
- Load balancing cookies
Functional Cookies
These cookies remember your preferences:
- Language and locality preferences
- Calculator default settings (conversion factor, place of service)
- UI preferences (expanded/collapsed sections)
Analytics Cookies
These help us understand how you use the site:
- Google Analytics cookies (with IP anonymization)
- Page view tracking
- User journey analysis
Advertising Cookies
Third-party advertising partners may set cookies to:
- Serve relevant ads based on your interests
- Limit ad frequency
- Measure ad campaign effectiveness
5.2 Managing Cookies
You can control cookies through:
Note: Disabling essential cookies may affect calculator functionality. Calculation data stored in IndexedDB will be deleted if you clear browser data.
6. Third-Party Services and Data Sharing
6.1 Third-Party Services We Use
Google Analytics
We use Google Analytics to analyze website traffic and usage. Google Analytics collects anonymized data about your visit. See Google's Privacy Policy.
Advertising Networks
We may use advertising networks including (but not limited to):
- Google AdSense
- Ezoic
- Other display advertising platforms
These services may collect data about your visits to deliver personalized ads. They use cookies and similar technologies. See their respective privacy policies for details.
Content Delivery Networks (CDN)
We may use CDNs to deliver static assets (CSS, JavaScript, fonts) faster. CDNs may log access information.
6.2 When We Share Information
We share information only in these limited circumstances:
- Service Providers: With trusted third parties who help us operate the website (hosting, analytics, advertising) under confidentiality agreements
- Legal Requirements: When required by law, court order, or government request
- Protection of Rights: To protect our rights, property, safety, or that of our users
- Business Transfers: In connection with a merger, acquisition, or sale of assets (users will be notified)
- With Your Consent: When you explicitly agree to share information
6.3 What We Do NOT Share
- We do NOT sell your personal information to third parties
- We do NOT share PHI (we don't collect it)
- We do NOT share identifiable user data with advertisers
7. Data Security
We implement reasonable security measures to protect information:
- HTTPS Encryption: All data transmitted between your browser and our servers is encrypted using SSL/TLS
- Client-Side Processing: Calculations occur in your browser; sensitive calculation details never reach our servers
- Access Controls: Limited access to server infrastructure and data
- Regular Updates: We keep our systems and software updated with security patches
- Monitoring: We monitor for suspicious activity and security threats
Important: No method of transmission over the Internet is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.
8. Data Retention
We retain information for different periods depending on type:
- Analytics Data: Retained for 26 months (Google Analytics default), then automatically deleted
- Server Logs: Retained for 90 days for security and debugging
- Contact Emails: Retained for 2 years or until you request deletion
- Local Browser Data: Stored indefinitely in your browser until you clear it
You can delete locally stored data anytime by clearing your browser cache, cookies, and IndexedDB.
9. Your Privacy Rights
9.1 Rights Under GDPR (European Users)
If you are in the European Economic Area, you have the following rights:
- Right to Access: Request a copy of personal data we hold about you
- Right to Rectification: Request correction of inaccurate data
- Right to Erasure: Request deletion of your personal data
- Right to Restrict Processing: Request limitation of how we use your data
- Right to Data Portability: Receive your data in a structured, machine-readable format
- Right to Object: Object to processing based on legitimate interests
- Right to Withdraw Consent: Withdraw consent for data processing at any time
- Right to Lodge a Complaint: File a complaint with your data protection authority
9.2 Rights Under CCPA (California Users)
If you are a California resident, you have:
- Right to Know: Request disclosure of data collected, sources, purposes, and third parties we share with
- Right to Delete: Request deletion of personal information
- Right to Opt-Out: Opt out of sale of personal information (we do not sell data)
- Right to Non-Discrimination: We will not discriminate against you for exercising your rights
9.3 How to Exercise Your Rights
To exercise any of these rights, contact us at support@rvu-calculator.com with:
- Subject line: "Privacy Rights Request"
- Description of your request
- Verification information (we may need to verify your identity)
We will respond within 30 days (GDPR) or 45 days (CCPA).
9.4 Managing Your Data
You can also manage your data directly:
- Clear Browser Data: Delete cookies, local storage, and IndexedDB through browser settings
- Opt Out of Analytics: Use Google Analytics opt-out browser extension
- Disable Cookies: Configure your browser to block cookies
- Opt Out of Personalized Ads: Use industry opt-out tools (NAI, DAA)
10. International Data Transfers
Our servers and service providers may be located in different countries.
We ensure appropriate safeguards are in place for international transfers, including:
- Standard contractual clauses approved by the European Commission
- Compliance with applicable data protection laws
- Use of service providers with strong privacy practices
11. Children's Privacy
Our service is not directed to individuals under 18 years of age. We do not knowingly collect personal information from children. If you are a parent or guardian and believe your child has provided us with personal information, contact us at support@rvu-calculator.com, and we will delete it.
12. Do Not Track Signals
Some browsers offer "Do Not Track" (DNT) signals. We currently do not respond to DNT signals because there is no industry standard for how to interpret them. We honor opt-out preferences expressed through other mechanisms described in this policy.
13. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of material changes by:
- Posting the updated policy on this page with a new "Last Updated" date
- Displaying a prominent notice on our website
- Sending an email notification (if we have your email address)
Your continued use of the service after changes constitutes acceptance of the updated policy. We encourage you to review this policy periodically.